Corporate events management agency cievents launched a live corporate meetings management platform, cimeetings, to help planners streamline the planning process. The tool offers live reporting capabilities and budget transparency for planners and procurement managers.
Planners can review information in real-time including hotel and meeting venue options, date availability, location, room capacity, room configurations, food and beverage packages, and audio-visual facilities.
“There is a large gap in the market and our customers are responding positively to the cimeetings platform due to its live functionality,” said Simone Seiler, general manager at cimeetings.
“Being able to reduce the time taken to source, quote and book meeting and event space from days to minutes is a significant productivity gain for users.”
Because the tool is cloud-based, users can access the information on any device and without booking fees. Meanwhile, for companies looking to gain visibility over their meetings and event spend, corporate accounts can be set up to allow them to track their spend and leverage off the data to negotiate future savings with venues.
“Corporate account users can benefit from cimeetings live reporting suite,” said Seiler. “This includes a spend overview dashboard giving year-on-year spend analysis and breakdown by spend type.”
Seiler added that streamlining the booking process can help procurement consolidate their clients' meetings spend, resulting in average savings of about 10%.
“Traditionally, procurement will look after travel as well as meetings and events. From that perspective, savings driven from airline deals or hotel negotiations have been a focus for years, meaning future savings in these areas are limited to say the least,” she said.
On top of that, a more streamlined booking system can help procurement manage data security regulations and ensure PCI compliance, which ultimately improves duty-of-care for clients.
At the moment, the platform is not avilable outside of Australia but will soon be launched globally.